Australian Permanent Mission and Consulate-General
Geneva
Switzerland, Liechtenstein

Notarial Services

Notarial Appointments

Our online booking system remains closed.

Appointments for notarial services can only be made by sending an email to: [email protected]

Notarial appointments are held on Mondays to Fridays (Friday mornings only) in Geneva by appointment only.

To schedule an appointment please provide the following by email:
  1. Title your email with: “Last name”, “First Name” – Notarial Appointment
  2. Your full name, contact phone number and email address
  3. Preferred ‘time’ (morning or afternoon) and where you will be coming from
  4. Specific details of the notarial service you require – refer to the detailed information below on the notarial services we provide (where possible include a copy of all forms and instructions from the requesting authority)
  5. If you require an urgent appointment, please provide specific details of your urgency.

Please note some services require a specific diplomatic officer to be present, so appointment flexibility will be required.

 

Notarial Services Disclaimer

Please ensure that documents relating to the notarial services you require from the Australian Consulate are presented in the correct form and that you provide the correct instructions for the notarial service you require. If you are unsure of the legislative requirements relating to the notarial service you require, you should seek independent legal advice. Please note that neither the Australian Government nor the Australian Consulate in Geneva guarantees the legal effectiveness of the notarised document or the accuracy of its content. Fees paid for notarial services are non-refundable.

 

Notarial Services Information

Notarial services are legal acts which allow a written record to be used for official or legal purposes. This includes using a document in a court of law. The Australian Consulate-General in Geneva provides the services as listed below. We recommend also reading the information at Notarial services | Smartraveller and Notarial services overseas | Smartraveller to assist you in determining which service you require.

Services by Mail

Some notarial services can be requested without the need for an appointment. All other services must be in person at an appointment. 

To obtain an apostille, authentication or certified copy of/on an original document through the mail, please provide the following:

  1. Your original documents
  2. Instructions on the service you require, including number of copies and which pages/documents are involved
  3. The country for which the document is required
  4. Your email and daytime phone number in case we need to contact you
  5. An A4-sized return envelope clearly marked with your full name and address
  6. A completed Credit Card Authorisation Form for payment (please include authorisation for the CHF6.30 registered postage charge to return your documents, unless you intend to provide a prepaid/stamped A4 envelope)

Documents that are mailed without the above information/instructions and/or the correct payment cannot be processed.  We recommend using a postal service that allows you to track delivery of documents. Documents will be processed and returned within two business days.

Please address all mail to:

Australian Consulate-General, Geneva
Consular and Passports Section
Case Postale 102
1211 Geneva 19

Notarial Fees

Fees for notarial services and payment methods can be found at: Notarial Fees

Notarial Services we provide

 

1. Legalisations (Authentications and Apostilles)

Some foreign authorities may request a document to be issued with an Apostille or an Authentication (legalisation) certificate before it will be accepted by that country. Legalisation verifies that the signature, stamp, or seal on it is genuine. We can legalise Australian documents for use overseas.

Authentication or Apostilles

The Australian government legalises documents by issuing either an apostille or authentication certificate. We apply either an apostille or authentication certificate to the original document you supply. The apostille or authentication certificate verifies the signature, stamp, or seal on the original document, or that of the Notary Public for documents they have notarised. We cannot advise which one you need. You must ask the receiving authority overseas what they want. Or, ask an official from the embassy or consulate in Australia from the requesting country.

Documents we can legalise

We can legalise many types of documents for use overseas. Documents must be Australian public documents. This means documents that are:

  • originals issued by an Australian government agency or official
  • originals issued by an Australian educational institution
  • copies notarised by an Australian Notary Public

We can legalise private documents once they have been notarised by an Australian Notary Public. If a document is notarised, it becomes a 'public document'. Please visit Smartraveller for more information on the types of documents we can legalise.

Preparing your documents

  • Ask the overseas authority which documents they need. Ask them which ones you must also get legalised. Consulate staff cannot advise clients of foreign requirements.
  • Find out if you will need either an apostille or an authentication for your documents.
  • Confirm the documents are eligible for legalising by DFAT. If in doubt, contact us first.
  • If your documents are not eligible as-is, you may need to get them notarised first. Find a Notary Public in Australia. Send your document to them. Once notarised, we can legalise it.

More information on legalisations can be found at: Notarial services overseas | Smartraveller

Is an Appointment required?

Legalisations can be completed by mail/post. If you require an appointment, please see the notarial appointment information at the top of this page. If you opt for an appointment, please note that legalisations are not a same-day service – you will be asked to pay postage at your appointment to have your completed documents returned to you after 2 business days.

What to bring to your appointment?

  • Your passport.
  • Your original documents.
  • Your credit/debit card for payment Fees - Passport and Notarial Services
  • Whether you apply in person or send by mail, the processing time is two business days. Your documents can either be mailed to you (postage fees apply) or collected in person at an appointment.

Electronic Documents

If your original document is electronic, you must provide your document in its original electronic form. DFAT can only issue an Authentication or Apostille certificate on a copy we have printed ourselves directly from the source. You may be asked to log in to a portal while at an appointment to prove the authenticity of the document or have the issuing authority send the document directly to us before your appointment. Scanned copies are not electronic documents for our purposes and cannot be accepted. If your original document is electronic, you must provide your document in its original electronic form. DFAT can only issue an Authentication or Apostille certificate on a copy we have printed ourselves directly from the source. 

Educational Documents - Special rules apply to the legalisation of educational documents. More information can be found at: Documents we can legalise

Educational Documents

Special rules apply to the legalisation of educational documents. Please see Smartraveller for further information - http://smartraveller.gov.au/services/legalising-documents-overseas.html

 

2. Certifying photographs and copies of original documents

We can certify some photographs and true copies of documents overseas. We cannot tell you if you need a photograph or true copy certified, or if DFAT must do it. Ask the receiving authority if you need it certified and who can do it for you. In many cases, you can find a local authorised person to do it for you. Documents must be Australian or for use in Australia.

Important information

  • We apply the following certification: "This is a true copy of the document presented to me". This is DFAT approved wording. We will not alter it.
  • We do not certify or endorse the contents in your document. We only certify the copy is identical.
  • The photograph must be for use in Australia (e.g., driver’s license renewal). If it is for local use, you may need to find a local authority to certify it. Consular staff cannot sign photographs for Australian citizenship applications.
  • Photographs can only be certified in person at an appointment (when consular staff confirm you are the person in the picture and sights your valid photo identification, they will certify it). We will state that the photograph is "a true likeness of [your name]". This is DFAT approved wording. We will not alter it.

More information can be found at:  Notarial services overseas

Is an Appointment required?

Certified copies of documents can be completed by mail/post. If you require an appointment (e.g., for photographs or verification of identity), please see the notarial appointment information at the top of this page.

What to bring to your appointment?

  • Your passport.
  • Your original documents.
  • Your credit/debit card for payment Fees - Passport and Notarial Services
  • Whether you apply in person or send by mail, the processing time is two business days. Your documents can either be mailed to you (postage fees apply) or collected in person at an appointment.

 

3. Certification of Identity

The Consulate can complete the DFAT Identity Certificate for ID verification. Notarial officers cannot complete any other verification of identity form (i.e. Westpac form). Please contact your receiving Australian representative and ask them if they will accept the DFAT Identity Certificate before visiting the Australian Consulate. If this does not meet their requirements then ask the receiving authority if they will accept verification (for example having their form completed by a Swiss notary public).

Is an Appointment Required?

As we will be verifying your ID, you are required to present in person.

What to bring to your appointment?

 

4. Australian Affidavits

An affidavit is a written statement setting out a person's evidence, that is, information that tends to prove or disprove a fact to present evidence in court or other legal proceedings. The person making the affidavit must take an oath (a sworn commitment based on religious belief) or make an affirmation (a secular sworn commitment) that the contents of the affidavit are true and correct. It is generally an offence to swear to or affirm false information.

A consular official can administer the oath or affirmation on an Australian affidavit.

  • Your lawyer must provide clear instructions as to what they need in and on the affidavit. We can't provide legal information or advice.
  • Before you bring an affidavit to us, contact your lawyer. Get their advice and specific instructions.
  • If an affidavit contains attachments or is multiple pages, we will bind the pages together. Some receiving authorities don't accept bound documents. Ask the receiving document if they'll accept it.

More information on Affidavits can be found at Family Court of Australia and Notarial services overseas | Smartraveller

Is an Appointment required?

An appointment to attend in person is required for an affidavit. Please see our notarial appointment page.  You will be asked to provide a scanned copy of your documents and the instructions from the requesting/receiving authority to allow us to prepare for your appointment. A Diplomatic Officer is required for all affidavits, so flexibility with appointment times is required.

What to bring to your appointment?

 

5. Getting Married in Switzerland or Australia

Getting married in Switzerland

Australian citizens wishing to marry in Switzerland are requested to contact the local registry office (Zivilstandamt / l’office de l’état civil / l’ufficio dello stato civile) where they plan to get married to obtain authorisation and a list of documents required.

More information can be found at: Going overseas to get married? | Smartraveller

Expect to provide Swiss authorities with:

  • Your birth certificate - needs to be an original and must not be older than 6 months. A new recent birth certificate can be ordered with the Births, Deaths and Marriages Registry where you were born. A certified translation is normally required for any documents not in one of the three official Swiss languages (French, German and Italian). An Apostille may also be requested for legalisation purposes
  • Divorce/Death certificate (if applicable)
  • Certificate of No Impediment to Marriage (CNI) - a CNI can be applied for through the Australian Consulate-General, Geneva. If you would like to apply for a CNI please visit the Smartraveller website to download the application form

Documents required if resident in Australia

  • Your birth certificate - needs to be an original and must not be older than 6 months. A new recent birth certificate can be ordered with the Births, Deaths and Marriages Registry where you were born.
  • Single Status DeclarationAustralians who do not live in Switzerland should contact the Births, Deaths and Marriages Registry to obtain an Australian single status declaration.
  • Proof of Address - Australians, resident in Australia, should contact the Swiss registry office and ask what they will accept as proof of address.
  • Previous marriage/death certificates - if one of the partners has been married before, a divorce certificate or the former partner’s death certificate needs to be provided. If the former marriage was in Australia, the decree absolute of the divorce is requested. All papers must be originals and translated if required.

Is an Appointment required?

Applications for CNIs must be completed in person with an appointment. Please see our notarial appointment information at the top of this page.

What to bring to your appointment?

  1. Completed CNI application form but DO NOT sign before your appointment
  2. Your passport
  3. Your original documents (for both parties) – birth certificates, divorce/death certificates if applicable
  4. Your credit/debit card for payment Fees - Passport and Notarial Services
  5. The processing time is two business days. Your documents can either be mailed to you (postage fees apply) or collected in person at an appointment.

Marriage in Australia

In accordance with the Marriage Act 1961, a marriage cannot be solemnized in Australia unless a notice in writing of the intended marriage is given to the authorised celebrant performing the marriage ceremony at least 1 month (but not more than 18 months) before your wedding.

What to bring to your appointment?

  • Completed Notice of Intended Marriage application form but DO NOT sign before your appointment
  • Your passport or similar photo identification
  • Your credit/debit card for payment Fees - Passport and Notarial Services
  • The processing time is two business days. Your documents can either be mailed to you (postage fees apply) or collected in person at an appointment.

More information can be found at:  Get married in Australia and  Births, deaths and marriages registries | australia.gov.au

 

6. Driver's Licence

The Australian Consulate-General, Geneva does not renew driver licences. Contact the relevant State Government Licence Authority in Australia to obtain the necessary forms to renew your licence while residing overseas. Visit Australian Driver Licensing for further information and contact details of all State Government driver licence issuing authorities in Australia.

In some cases, we can be requested to witness signatures on a driver’s licence renewal application.

Is an Appointment required?

If you need a licence renewal document witnessed, this must be completed in person at an appointment.  You must check with the requesting authority that a consular official can witness the document for you. If you require an appointment, please see our notarial appointment information at the top of this page.  If you need a photograph certified as part of this process, visit our section on Certifying photographs and copies of original documents.

  • Completed renewal kit form but DO NOT sign before your appointment
  • Photo identification or whatever other documents the Licensing Authority requires by way of proof of identity (details of which are on the form)
  • Photos (if applicable)
  • Credit/debit card for payment - Fees - Passport and Notarial Services (Please note fees will be charged based on the type and the quantity of services the Consulate are required to do by the Licencing Authority)

 

7. Statutory Declarations

A statutory declaration is a written statement of fact or belief. The person declaring the statement acknowledges that it is true and correct. Learn more about statutory declarations (Attorney-General's Department).

Consular staff can only witness Australian Statutory Declarations for use in Australia, not overseas.

Be aware that you may not need DFAT to witness your signature. In many cases, you can find someone else locally to witness it for you. Ask the receiving authority in Australia who else can witness it for you. We do not witness signatures on overseas documents. Ask local authorities who can witness for you or seek legal advice.

There are 2 types of statutory declarations (or stat decs):

  • Commonwealth - more information and the form can be found  Statutory Declarations
  • State and Territory - To get a statutory declaration for your state or territory, search online for statutory declarations in your state or territory or the Department of Justice or Attorney-General in your state or territory

Is an Appointment required?

An appointment to attend in person is required for a statutory declaration. Please see our notarial appointment page. You will be asked to provide a scanned copy of your documents and the instructions from the requesting/receiving authority to allow us to prepare for your appointment.

What to bring to your appointment?

 

8. Buying and Selling Property in Australia

The Australian Consulate-General, Geneva can witness your signature on some land, mortgage or property documents for the buying and selling of property in Australia only.

As part of this process, we certify documents and complete the  DFAT Identity Certificate. We cannot provide legal advice or any information on documents required. You should request confirmation on documents required from the requesting authority.

DFAT Identity Certificate

Consular staff can complete the DFAT Identity Certificate - Witnessing signature and/or identity certification for land, property or mortgage transactions. We will not sign any other 'Identifiers Certificates' or 'Verification of Identity Certificates'. Check the requirements with the requesting authority in Australia and ask them if you need a DFAT Identity Certificate before visiting the Australian Consulate. 

More information on the DFAT Identity certificate can be found at:  Notarial services overseas

Is an Appointment required?

An appointment to attend in person is required for witnessing signatures and identity verification on property documents. Please see our notarial appointment page. You will be asked to provide a scanned copy of your documents and the instructions from the requesting/receiving authority to allow us to prepare for your appointment and to ensure we have the correct Consular staff present for your appointment (note that some Australian states/territories require a Diplomatic Officer to be present - flexibility in scheduling these appointments is required). We cannot provide legal advice or any information on documents required.

What to bring to your appointment?

  • Your passport.
  • Instructions from your Australian legal practitioner, law practice licensed conveyancer, or mortgagee (bank etc.) asking the Consulate to witness your mortgage documents/complete a DFAT identity certificate/certify documents (you will be asked to send these to us before your appointment).
  • Your documents for witnessing (Do not sign before the appointment).
  • Photo identification (documents, ID card) and other documents to be certified. You will need to have photo ID that matches the name on the document you are signing.
  • Your credit/debit card for payment Fees - Passport and Notarial Services

 

9. Witnessing Signatures

Consular officials can witness signatures on Australian documents overseas. The Australian Consulate-General Geneva can only assist you if you are an Australian citizen or if the document is for use in Australia, not for use overseas. We do not witness signatures on overseas documents.

Be aware that you may not need DFAT to witness your signature. In many cases, you can find someone else locally to witness it for you. Ask the receiving authority in Australia who else can witness it for you. Ask local authorities who can witness for you or get legal advice. We cannot provide legal advice or any information on the service you require. You should request confirmation on documents required from the requesting authority.

For a Consular Officer to witness your signature please read the requesting authorities instructions carefully and verify who can be the witnessing officer. Consular or Diplomatic officers are authorised under the Oaths Act 1900, Consular Fees Act 1955 or Statutory Declarations Act of 1959. Contact the requesting authority for more information on whether a Consular officer can witness the documents.

DFAT Identity Certificate

Consular staff can complete the DFAT Identity Certificate - Witnessing signature and/or identity certificationWe will not sign any other 'Identifiers Certificates' or 'Verification of Identity Certificates'. Check the requirements with the requesting authority in Australia and ask them if you need a DFAT Identity Certificate before visiting the Australian Consulate. More information on the DFAT Identity certificate can be found at:  Notarial services overseas

Is an Appointment required?

An appointment to attend in person is required for witnessing signatures and identity verification on documents. Please see our notarial appointment page. You will be asked to provide a scanned copy of your documents and the instructions from the requesting/receiving authority to allow us to prepare for your appointment and to ensure we have the correct Consular staff present for your appointment.

What to bring to your appointment?

  • Your passport
  • Instructions from the requesting authority asking the Consulate to witness your documents/complete a DFAT identity certificate/certify documents (you will be asked to send these to us before your appointment).
  • Your documents for witnessing (Do not sign before the appointment).
  • Photo identification (documents, ID card) and other documents to be certified. You will need to have photo ID that matches the name on the document you are signing.
  • Your credit/debit card for payment Fees - Passport and Notarial Services

 

10. Witnessing the Execution of a Will

On 10 March 2015, Australia acceded to the Convention Providing a Uniform Law on the Form of an International Will 1973 (International Will Convention). All Australian states and territories have passed legislation to give effect to the convention. Australian consular or diplomatic officers cannot witness International Wills. An Australian legal practitioner or Australian Notary Public must witness an International Will drawn up in Australia. To create one overseas, it must be drawn up under the laws of the foreign country. The Australian Consulate-General, Geneva can provide a list of local English-speaking lawyers.

 

*Privacy Policy

The Department of Foreign Affairs and Trade (DFAT) uses third-party software (Setmore) to manage the Consulate-General's appointments.  Your personal information (including your name and contact details) will be collected by DFAT via Setmore to book your appointment and for related purposes.  By proceeding with this booking, you are consenting to the collection of this information by Setmore on DFAT's behalf for these purposes.  If this information is not collected, DFAT's ability to arrange your appointment will be limited.  Your personal information will be handled by Setmore in accordance with Setmore's Privacy Policy, and by DFAT in accordance with DFAT's Privacy Policy.

 

 

*** Our online booking system remains closed. Please see the ‘Notarial Appointments’ information at the top of this page to book an appointment.